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E-Tender Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump at Deendayal Research Institute Krishi Vigyan Kendra, Chitrakoot (UP) TENDER NO: DRIKVK/RKVY /2023-24/ 475 FOR THE YEAR 2023-2024 OFFICE Deendayal Research Institute Tulsi Krishi Vigyan Kendra, Ganivan, Chitrakoot – 210206 (UP) Mob - 8208873126, E-Mail: kvkchitrakoot@dri.org.in Website:www.Chitrakoot.kvk4.in Table of Contents 1. Tender Notice 1 2. Tender Rules 3 Scope of Tender 3 Eligibility Criterion 3 Earnest Money Deposit (EMD) 3 Validity of Tender 4 Preparation and submission of Tender 4 Tender Prices 4 Opening of Tenders 5 Evaluation of Tenders 5 Placement of Purchase Orders and Delivery Requirements 6 Payment Terms 7 Settlement of Disputes 7 3. TENDERING PROCESS 8 Registration of Bidders on e-Procurement System 8 Publishing of N.I.T 9 Key Dates and time 9 Downloading of the Tender Documents 9 Payment of tender document fee 9 Preparation of Bids and Submission of Online Bids by the Bidders 9 Submission of Earnest Money Deposit 10 Opening of Tender 10 Contact Details 10 [I] e-Tender Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump Krishi Vigyan Kendra, Ganiwan, Chitrakoot under RKVY scheme 1. Tender Notice Tender Notice OFFICE Deendayal Research Institute Krishi Vigyan Kendra, Ganiwan Chitrakoot, 210206 (UP) Invites online bids (Two bid system) from Manufacturers or Authorized dealers for Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump for Krishi Vigyan Kendra, Ganiwan, Chitrakoot under RKVY scheme as below: Tender No Description Earnest Money Deposit Bid Document Price 01 Solar Pump - 5HP AC Submersible pump solar water pump with boring 8” inch, , drilling depth 150 feet with casing, Motor, starter, Insurance, installation fixing of solar plate with mounting structure, converter, cable, HDPE pipe, Plumbing items, electrical items and other necessary items INR Rs 70000/- INR 00 01 Solar light System (Power backup) 7.5 KVA Off grid solar power plant - Inverter, battery, installation structure, HDPE pipe, cable, Plumbing items, electrical items and other necessary items INR Rs 100000/- 2. Online bidding go through https:/ www.Chitrakoot.kvk4.in and online e-tenders are invited as per key dates from Manufacturers or their Authorized Dealers for Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump for Krishi Vigyan Kendra under RKVY scheme Tender document and other details are also available at the websites https:// www.Chitrakoot.kvk4.in 3. In all respect the soft copy and hardcopy of the Bids (Envelope-A, and Envelope-B) must be received at the office of the undersigned latest by 3:00 PM on 18.10.2023 and will be opened ONLINE Technical Tender (Envelope-A) on the same day. i.e. 18.10.2023 at 4:00 PM. In the presence of such tendered or their authorized representatives as may be present. 4. All corrigendum/ amendments/changes if any will only be issued and made available only on https:/ www.Chitrakoot.kvk4.in (Dr.Chandramani Tripathi) Sr. Scientist & Head Krishi Vigyan Kendra, Ganivan, Chitrakoot under RKVY scheme e-Tender | Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump for Krishi Vigyan Kendra, Ganivan, Chitrakoot under RKVY scheme Key Dates and Time Sr. No Task Date & Time 1. Opening date 12.10.2023, 12:00 HRS 2. Submission of Soft & Hard Copy of Bids (Envelope A & Envelope B) 18.10.2023, 15:00 HRS 3. Online Opening of the Technical Bids (Envelope– A) 18.10.2023, 16:00 HRS 4. Online Opening of the Financial Bids (Envelope– B) 18.10.2023, 17:00 HRS e-Tender | Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump for Krishi Vigyan Kendra, Ganivan, Chitrakoot under RKVY scheme 2. Tender Rules Scope of Tender The Sr.Scientist & Head, KVK, Chitrakoot, - 210206 (UP) (hereinafter referred as Tender Inviting Authority and/or Tender Acceptance Authority and/or Ordering Authority unless the context otherwise requires) Invites online bids (Two bid system) from Manufacturers or Authorized dealers for Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump for , Krishi Vigyan Kendra, Ganivan, Chitrakoot, -210206 (UP) as below : Tender No Description Earnest Money Deposit Bid Document Price 01 Solar Pump - 5HP AC Submersible pump solar water pump with boring 8” inch, , drilling depth 150 feet with casing, Motor, starter, Insurance, installation fixing of solar plate with mounting structure, converter, cable, HDPE pipe, Plumbing items, electrical items and other necessary items INR Rs 70000/- INR 00 01 Solar light System (Power backup) 7.5 KVA Off grid solar power plant - Inverter, battery, installation structure, HDPE pipe, cable, Plumbing items, electrical items and other necessary items INR Rs 100000/- Eligibility Criterion The Tenderer should fulfill the following eligibility criteria: a) The Tenderer should be Manufacturer or Authorized Dealer having relevant License of Manufacturer/ Authorized Dealer and such a Registration should be valid as on the date of Tender submission. b) The Tenderer should have achieved annual turnover as follows (every FY) in the last three financial years. Tender No Description Minimum Annual Turnover 01 Ruff top Solar Power Backup and Solar power submersible pump 50 Lakhs c) The Tenderer (and tenderer’s principal manufacturer, if tenderer is Authorized Dealer) should not be blacklisted either by the Tender Inviting Authority or by any State Government or by Government of India. d) The Manufacturer should be in the business of manufacturing of similar equipment for a period not less than 5 Years. e) The Tenderer must submit the Form –“A” on letterhead with signature & stamp.Annexure-1 Validity of Tender a) The Tender will be valid for a period of 10 DAYS after the due date of submission of Tenders. A Tender valid for a shorter period shall be rejected by the Tender Inviting Authority as non-responsive b) In exceptional circumstances, prior to the expiration of the Tender validity, the Tender Inviting Authority may request the Tenderers to extend the Tender validity for further period as deemed fit. The request and the responses thereto shall be made in writing. A Tenderer may refuse the request without forfeiting its EMD. A Tenderer, agreeing to the request will not be required or permitted to modify its Tender. Preparation and submission of Tender a) The Tender should be Computerized and every correction and interlineations in the bid should be attested with full signature by the tenderer, failing which the bid will be treated as ineligible. Corrections done with correction fluid should also be duly attested. b) Bidder should give all relevant particulars about every item, such as maker’s name Country of Manufacture and Specifications and Price etc. Authorized dealer should submit the certificate from its manufacturer as proof to purchase supplied items from OEM. c) All documents/papers should be numbered, signed and sealed by the Tenderer on each page. d) The Tender is required to be prepared and submitted in two parts viz. ‘Part A - Technical Bid’ and ‘Part B - Price Bid’. e) The ‘Envelope of Part-A Technical Bid’ shall contain all essential documents for Technical Tender. Such documents attached as per Annexure-1 to (Online). f) The ‘Envelope of Part-B- Financial Bid’ shall contain duly filled, stamped and signed Price Schedule in the format provided in Annexure – 3. g) The Online tenders as above should be submitted on kvkchitrakoot@dri.org.in as per Scheduled date and time. h) Tender submitted or received after the closing date and time will not be considered and shall not be considered. Tender Prices e-Tender Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump for Krishi Vigyan Kendra, Ganivan, Chitrakoot (UP) a) Tender has been called for in the names of Items. The Tenderers should quote the rates for the Items mentioned in tool & equipment and machinery as mention in DGT trade details all motor will be off copper & all tools equipment and machinery of brands. b) The Tenderer should mention the name of manufacturer of the item being quoted. c) The rates should be quoted in format of Price Schedule shown in Annexure-5. Rates quoted in any other format tender will be rejected. d) Rates inclusive of Excise Duty, Customs duty, transportation, insurance, and any incidental charges, but exclusive of State VAT/CST should be quoted for each of the required item, separately on door delivery basis (FOR Destination, at Stores) as per format of Price Schedule given in Annexure – 5. e) Quoted rates are valid up to one year from the date of signing of contract agreement and shall be firm during the currency of the contract. Opening of Tenders a) The Tenders shall be opened at the scheduled date, time and venue by the committee constituted by the Tender Inviting Authority. The Tenderers’ representative may attend the Tender opening. Technical Bid & financial bid shall be opened Online and Physical copy submitted by post to address of Krishi Vigyan Kendra, Ganivan, Chitrakoot, – 210206 (UP) b) The date and time of opening of Price Bid shall be informed to all such Tenderers who qualify in technical Bid evaluation. The tenderer’s representative may choose to attend the opening of Price Bid. c) In the event, the date of opening as above is declared government holiday; the tenders shall be opened at the same time on the next working day. Evaluation of Tenders a) The purchase committee, constituted by the Tender Inviting Authority, shall evaluate the tender with reference to technical requirements and various other commercial criteria given in the Tender Document. b) Tendering agency reserved the right to the cancel; disqualify any tender despite being of low rate, if they not satisfied with the quality of products offered. Placement of Purchase Orders and Delivery Requirements a) The Tender Inviting Authority shall place individual Purchase Orders for supply of Items the period of 15 days from the date of award of contract with successful Tenderer (s). Tender Inviting Authority reserves the right to extend the validity of purchase order further by 01 months on the same rates and terms & conditions of the contract. b) The supplier should complete the supply at the Krishi Vigyan Kendra, Ganivan, Chitrakoot, – 210206 (UP) within 20 days from the date of issue of purchase order. c) If at any time the Tendered has, in the opinion of the Tender inviting authority, delayed the supply of Items due to one or more reasons related to force Majeure events such as riots, mutinies, wars, fire, storm, tempest or other exceptional events, the time for supplying the Items may be extended by the Tender inviting authority/ordering authority at its discretion for such period as may be considered reasonable. However such extension shall be considered only if a specific written request is made by the Tendered within 7 days from the occurrence of such event. The exceptional cause does not include scarcity of raw material, power cut and labour disputes. d) The undersigned reserves the rights for any changes/cancellation/rejection of any part or whole tender, without assigning any reason what so ever. e) Warrantee/Guarantee should be for a period of minimum 5 year. f) All consignment must be dispatched freight paid to concern “To pay” Railway Receipt/Freight Receipts will not be accepted. Loading /Unloading charges shall be borne by the supplier. g) It must be noted that normally all correspondence and transactions will be made only with the parties whose tenders have been accepted and not with anybody else. h) The undersigned reserves the right to split up the order for supply of articles at tender for amongst more than one tender. e-Tender | Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump for Krishi Vigyan Kendra, Ganivan, Chitrakoot (UP) a) The Tender inviting authority may ask for samples and demonstration of any particular item quoted by the bidders. The bidders shall have to submit samples and give Demonstration in the prescribed time limit. In case the samples are not produced in the prescribed time it shall be open to the undersigned to forfeit Earnest Money Deposited by the bidder. If the samples sent by the party are approved the same will be adjusted in regular supply and in the case of rejection, they will be returned back to the party at his cost. b) The Items including its packing (packaging), to be supplied, shall be of the best quality and shall comply with the specifications given in the Tender Document. c) All Items should be supplied with quality certificate. The undersigned may get the items inspected by such person or persons he deems fit and to reject such of these items as in his opinion do not come up to the specification. The decision of the undersigned will be final in such cases. The rejected items will be returned on the bidder’s cost. d) If any of the Items supplied by the tenderer, found to be ‘Not of Standard Quality’ after the delivery, the tenderer should supply the whole Item quantity again irrespective of consumption of that particular. The balance stock, if any, should be taken back within 7 days by the supplier at his/her own cost otherwise the authority will destroy it and no claim in this regard shall be entertained. e) Guarantee Certificate: - The Bidder will have to submit the GUARANTEE CERTIFICATE as per Annexure – 4 f) Warrantee/Guarantee should be for a period of minimum 5 year. Payment Terms a) The 50% payment will be released on placing order, 50% payment dispatch and remaining successful complete verification of goods and supply. However, if supplied Items are found not as per specifications, then whole payment will be withheld and shall be released only after receipt of replacement of Items which were found not of standard quality. Settlement of Disputes a) In the event of any dispute arising out of the tender or orders such dispute would be subject to the jurisdiction of Courts of Chitrakoot Uttar Pradesh nearest to the place of Tender Inviting Authority. Publishing of N.I.T. For the Tenders processed using the e-Procurement System, the Detailed Notice and terms and conditions of tender shall be published only on the e-Procurement System. The bidders can view the Detailed Notice, Terms & Conditions of tender document and the time schedule for all the Tenders processed using the e-Procurement System on the website https:/ www.Chitrakoot.kvk4.in Key Dates and time The Bidders are strictly advised to follow the time schedule (Key Dates and time) of the tender for their side of tasks and responsibilities to participate in the tender, as all the stages of each tender are locked before the start time and date and after the end time and date for the relevant stage of the tender as set by the concerned Department Official. Downloading of the Tender Documents The tender documents can be downloaded online from the website https:/www.Chitrakoot.kvk4.in . Preparation of Bids and Submission of Online Bids by the Bidders The Bidders have to prepare their Bids online, and submit the same by Email. Opening of Tender The concerned Department Official receiving the tender or his duly authorized person shall open the online. For any further queries, bidders may kindly contact For more details, please contact on working days within working hours (10:30 to17:30) , Mob. 8208873126 E-tendering Helpdesk at Krishi Vigyan Kendra, Ganivan, Chitrakoot (UP) Tel. No. 8208873126 E-mail:- kvkchitrakoot@dri.org.in FORMAT OF COVERING LETTER Ref No: …………………………………….. Date: ……………………………. To, Sr. Scientist & Head Krishi Vigyan Kendra, Ganivan, Chitrakoot (UP) Sub: Submission of Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump for DRI KVK under RKVY scheme, Tender SPN No. DRIKVK/RKVY/ 2023-24/ 475 Dear Sir, As per terms & conditions of the tender following documents are submitted as under: 1. Form “A” Enclosure No. ……………………. 2. Other Testimonials ………………… We have quoted rates for items (Number of quoted item to be mentioned) in the Tenders as stated below: Tender No Total Item in Tender Enquiry No of Item Quoted 01 The entire item is quoted with brand name & full specification. The technical detail as desired issubmitted in prescribed format as per enclosed Annexure Authorized Signatory Name & Signature with Seal Date FORM – A (To be signed and returned along with the tender) Annexure-1 To, Ref No: …………………………………….. Date: ……………………………. Sr. Scientist & Head Krishi Vigyan Kendra, Ganivan, Chitrakoot (UP) Sub: Submission of Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump for. DRI KVK under RKVY scheme , Tender SPN No. DRIKVK//RKVY /2023-24/475 Dear Sir, I/We Name of Authorized Signatory Name of Bidder Address of Bidder Phone e-Mail Have read the Tender rules for the supply of various goods as per Tender notice to the Krishi Vigyan Kendra, Ganivan Chitrakoot, (UP) I/We accept all rules for Tender. I qualify the eligibility criteria of tender documents. Authorized Signatory Name & Signature with Seal Date MANUFACTURERS' AUTHORIZATIONFORM Annexure - 2 To, Ref No: …………………………………….. Date: ……………………………. Sr. Scientist & Head Krishi Vigyan Kendra, Ganivan, Chitrakoot (UP) Dear Sir, We who are established and reputable manufacturers of (name and description of goods offered) having factories at (address of factory) do hereby authorize M/s (Name and address of Agent) to submit a bid, and sign the contract with you for the goods manufactured by us against the Tender Published by you. Yours faithfully (Name) (Name of manufacturers) Note: This letter of authority should be on the letterhead of the manufacturer and should be signed by a competent person. This AUTHORIZATION FORM should be notarized. It should be attached in the bid. Annexure-3 PRICE SCHEDULE (To be fill in prescribed Excel format only & same to be upload for Price Bid, should be submit Separate Sheet for each Tender) S.No Item Code Name & Specification of Item Make Price for each unit (in Rs.) Unit Price Including Excise/ Custom Duty (if any) Service Tax (if any) Inland transportation, insurance, Installation and other local costs incidental to delivery Total price inclusive of a+b+c (Rs. in figure) Sales Tax/VAT/CST/ GST (if any) Total Unit price inclusive of all(Rs. in figures) Total unit price inclusive of all (Rs. in words) (a) (b) (c) (a+b+c)=d (e) (d+e) (f) Authorized Signatory Name & Signature with Seal Date 16 Annexure - 4 GUARANTEE CERTIFICATE (On the original letter head of the manufacturer) Ref No: …………………………………….. Date: ……………………………. To, Sr. Scientist & Head Krishi Vigyan Kendra, Ganivan, Chitrakoot (UP) Sub: Submission of Supply and installation of Ruff top Solar Power Backup and Solar power submersible pump for. DRI KVK under RKVY scheme , Tender SPN No. DRIKVK//RKVY /2023-24/475 Ref: Your S.O.NO Dated placed on our Authorized Dealer M/s ………………………………………………………………………………………………………………………………………. Dear Sir, With reference to the above, this is to certify that the following item has been supplied by our Authorized Dealer M/s ………………………………………………………………………… SN Item Name & Description QT Y 1 2 We further certify that the material supplied as above has been duly pre inspected by us and have been found to be in conformity with specification as per the terms & conditions of the supply order. They are hereby guaranteed for a period of 05 YEARS from the date of receipt at respective KVK; against any material defects, manufacturing defects (Including assembly installation, commissioning as applicable) and bad workmanship. In case of any defect, we guarantee to replace the same immediately without at any cost. Annexure -5 CHECK LIST ENVELOPE – A SN Documents Submitted Y/N Page No 1. Duly filled Checklist as per format given in Annexure – 6. 2. Covering Letter duly signed & stamped on letter head. 3. Form – A duly signed & stamped on letter head 4. Self-attested copy firm registration Certificate 5. Self-attested copy of registration in Commercial/sales tax department and itsTIN number. 6. Item Wise Authorization Certificate in case of Authorized Dealer Annexure – 2. 7. Self-attested copy of relevant License for Manufacturing/Selling and distribution (whichever appropriate) of the product quoted duly approved by the Licensing authority for each schedule of product quoted as per specification in the tender. Authorized Signatory Name & Signature with Seal Date Tender No.-DRIKVK/RKVY/2023-24/475
Date: 2023-10-12